In Google Docs and Sheets, you can add smart chips to your document or inside spreadsheet cells. These are interactive elements shaped like capsules; when you move the pointer over any of them, a card pops open with useful information on it. For example, you can insert a People smart chip that will pop open details about a person from your Google Contacts app, such as their full name, title, email address, phone number, and headshot.
To learn more about the smart chip basics, check out our guide “How to use smart chips in Google Docs and Sheets.” It describes the most popular smart chips and how to use them in your document or spreadsheet.
This guide provides additional tips for working with smart chips. Keep in mind that some of these features are available only if you subscribe to a paid Google Workspace plan.
Turn an email address or file link into a smart chip
When you paste an email address of someone in your Google Contacts into a document in Google Docs or inside a spreadsheet cell in Google Sheets, you’ll be prompted to press the Tab key. This will convert the email into a People smart chip.
You’ll see the same prompt when you paste in a web link to a file stored in your Google Drive or shared with you in Google Drive. Press Tab to convert the link to a File smart chip.
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Press the Tab key to convert this link to a File smart chip. (Click image to enlarge it.)
If your document or spreadsheet already has email addresses for people in your Google Contacts or links to files in your Google Drive or to files shared with you in Google Drive, you can convert the address or link into a smart chip.
But first, in Google Docs, make sure the email address or file link is an active link — its text will be blue and underlined. If it’s not, set the cursor at the end of the email address or file link and press the Return key. This will turn it into an active link.
To convert a file link to a File smart chip: In either Google Docs or Sheets, click the file link. An information card for the file should open. Click Chip along the bottom of the card to convert the file link to a smart chip.
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Click Chip to convert the document link to a File smart chip. (Click image to enlarge it.)
Alternatively, in Google Sheets you can select the cell containing the link, and on the menu bar along the top of your spreadsheet, select Insert > Smart chips > Convert to file chip. (Or you can right-click the cell, and, scrolling down the menu that opens, select Smart chips > Convert to file chip.)
To convert an email address to a People smart chip: In Google Docs, click the email address. An information card for the email address should open. Click Replace along the bottom of the card to convert the email address to a smart chip.
In Google Sheets, click the cell that contains the email address. On the toolbar along the top of your spreadsheet, select Insert > Smart chips > Convert to people chip. (Or you can right-click the…
2023-12-11 19:41:03
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